Graduation Packages
Host your Graduation with Confidence
Choose City Gates for your Special Occassion
Whether you’re planning an intimate graduation or a large-scale academic celebration, City Gates Conference Centre offers a range of professional packages designed to make the process seamless and memorable. Conveniently located with excellent transport links and an adjacent car park, our fully equipped venue is trusted by educational institutions across London for its simplicity, quality and service.
We understand how much effort and care goes into delivering a meaningful graduation. From stage-ready AV support to dedicated spaces for gowning and refreshments, we’re here to ensure your ceremony leaves a lasting impression.
Cabaret
77 total seating capacity– 11 round tables with 7 chairs each
Theatre Style
182. Horseshoe Boardroom Style:15 tables with 30 chairs
PA/Projection
State-of-the-art PA and projection systems
Affordable Parking
CitiPark next door, 30% discount for guests
10 mins from Ilford Station
Easy access via Elizabeth Line
In-House AV & Support
Tech & event team included in all packages
Essential Graduation Package
Ideal for small-scale ceremonies (80-180 guests)– From £3,000
Perfect for colleges or departments seeking a straightforward yet professional experience. This package provides exclusive use of our two large Function Rooms for up to 8 hours, ideal for seating stage area and reception all in one level.
Package Features:
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Corporate Conferences & AGM
Full-day access to our Function Rooms, offering flexible space for seating, staging and post-ceremony mingling.
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Graduation Ceremonies
An experienced event supervisor and technical manager on-site throughout the day, ensuring your programme runs smoothly and on time.
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Trade Shows & Expo Events
A dedicated safety team member to maintain crowd flow and health and safety protocols.
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Training Seminars & Teaching Events
Basic PA system and screen projection setup with three wireless microphones, perfect for speeches and name callouts.
Complimentary use of in-room AV hardware including screen, cables and HDMI connectivity to simplify presenter setup.
A basic setup period of 4 hours the day before or earlier in the day, so your team can prepare with peace of mind.
Standard post-event cleaning and light waste handling so you can focus on your guests.
Premier Graduation Package
Ideal for medium-scale ceremonies (250-500 guests)– From £9,000
Designed for educational institutions that want to combine impressive scale with professional delivery. With full access to our flagship auditorium and conference spaces, this package supports impactful ceremonies while ensuring behind-the-scenes ease.
Package Features:
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Corporate Conferences & AGM
Exclusive hire of our 950-seat auditorium with balcony for up to 10 hours, ideal for large audiences and formal ceremonies.
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Graduation Ceremonies
Access to the Conference Room for registration, hospitality use or gowning use, as well as the front ground floor space to welcome guests.
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Trade Shows & Expo Events
A dedicated operations supervisor and two AV technicians to manage audio-visual and lighting throughout the event.
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Training Seminars & Teaching Events
Security and safety staff on-hand to ensure the event remains both smooth and stress-free.
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Corporate Conferences & AGM
High-end AV infrastructure including LED wall, media server, sound console and four wireless mics to amplify your programme.
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Graduation Ceremonies
Stage monitors for presenters and real-time screen feedback.
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Trade Shows & Expo Events
Complimentary access to our executive boardroom for VIP guests or faculty use.
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Training Seminars & Teaching Events
4 hours pre-event setup support, plus enhanced cleaning and garbage handling.
Elite Graduation Package
Ideal for large-scale or high-prestige university and college ceremonies – From £12,500
For those who want to deliver an unforgettable ceremony, this premium package covers every detail – from cutting-edge AV and lighting, to executive hospitality and hybrid streaming support.
Package Features:
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Corporate Conferences & AGM
Exclusive use of the Auditorium (with balcony).
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Graduation Ceremonies
Access to gowning areas, photography backdrops and staging for flawless graduate coordination.
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Trade Shows & Expo Events
Web streaming services included, enabling family and guests worldwide to tune in live.
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Training Seminars & Teaching Events
Dedicated supervisor and a full AV team of three technicians and engineers supporting audio, lighting and live production.
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Training Seminars & Teaching Events
Broadcast-ready setup with LED wall, video recording, 6 wireless microphones, stage monitors and media control.
Premium access to the boardroom for hosting faculty, dignitaries, or as a quiet preparation space.
Refreshment support: tea, coffee and water for up to 500 guests, helping keep everyone comfortable and focused.
Secure storage options and managed drop-off points for gowns and materials.
End-to-end support including deep cleaning, extended 6 hours setup time and all necessary AV hardware.
Optional Add-Ons
Features |
Details |
|---|---|
| Event Photography: | Professional photographers to capture key moments. |
| Post-Event Highlight Video: | Edited footage to commemorate the day. |
| Decor and Backdrops: | Elegant staging and student photo zones. |
| Guest Management Support: | Assistance with sign-in, flow and seating. |
| Catering Packages: | Custom menus available through trusted partners. |
| Printed Materials: | Programmes, name cards and banners. |
Access To City Gates Conference Centre is Effortless
10 minutes walk from Ilford Station (Elizabeth Line)
CitiPark multi-storey next door (30% off for all guests)
Major bus routes stop nearby
This ease of access is a rarity among large London venues — making us ideal for events expecting hundreds of attendees.
Ready to Host Your Next Big Event?
We’re committed to helping you create an event that’s seamless, successful, and memorable. Our team is here to support you at every stage, from planning to execution. Let us help you create a ceremony worthy of the graduates’ big moment.
Enquire now to secure your date.
Our calendar fills fast, especially for graduations, concerts, and large conferences — don’t miss out.
To Reach us
Email: hello@citygatesbooking.com
Visit us: 25–29 Clements Road, Ilford, London IG1 1BH
